Brokers · Verification & fraud defence

Know the carrier. Know the driver.

Start every load with the carrier’s public FMCSA record: authority, insurance filings, official actions and inspections, each dated to its source. Drivers on ANNEX ORBIS sign in as themselves, so every record carries a name. Next comes the pickup check: the driver photographs the truck and themselves with the phone’s camera, and the load holds until you approve.

Public FMCSA records with datesAvailableWeb sign-in by email code or passkeyAvailableText-code sign-in in the appsIn testingPre-assignment at pickupComing

Talk to us Where it works

Public FMCSA records as of the last full nationwide index, 2026-09-19. A public record is evidence about a registration, not proof of who is on the phone with you.

RoutesLLarkspan Freight

RIDGELINE FREIGHT LLCUSDOT 9900145 · MC 9901458Company researchColumbus · OH · (614) 555-0148Download dated evidence (JSON)Print / save as PDFInspection mapAuthority and requirementsInsurance and financial filingsFleet and inspection exposureAuthority timelineSources and methodology

Operating authority1 of 1 activeReview the authority for the proposed work
Insurance and financial responsibility3 recordsReview insurers or sureties, coverage types, amounts, and effective or cancellation dates.
Reported power units14Aug 30, 2026
Registration historyAbout 8.03 yearsSep 7, 2018
Latest indexed inspectionSep 12, 2026Latest date in the available inspection file
FMCSA releases usedRecent releases15 source datasets

Items to verify1 itemA filing contains a future cancellation date. Confirm whether replacement coverage has been filed and applies to the proposed work.An evidence review, not an FMCSA safety rating, hiring approval, or prediction of fraud.Reviewed as of Sep 19, 2026

1:42MessagesnowANNEX ORBIS: Your verification code is 481207. It expires in 10 minutes. Don’t share this code. Reply STOP to opt out.Sign inWe texted a code to (555) 010-0142. It expires in ten minutes.Code from the text481207Sign inText me a new codeUse a different numberSign in with a passkey

Company researchAvailable
Driver sign-in in the appIn testing

Illustration · fictional names and data

Where it works

The office checks on the web. The driver signs in on the phone.

Company research and evidence live in the web workspace, on a computer or a tablet’s browser. Drivers sign in as themselves in the tablet and mobile apps.

Verification on each surface

WebAvailableCompany research, the dated evidence file and sign-in by email code or passkey, on a computer or a tablet’s browser. Pre-assignment review is coming here.
TabletIn testingAnnex Orbis Tablet: the driver signs in as themselves by text code, email code or passkey. Test builds on company devices.
MobileIn testingAnnex Orbis Mobile: the same sign-in, and, on Android, asking to join a carrier by USDOT. The pre-assignment camera steps are coming here.

A phone’s browser can’t open the workspace. The public FMCSA lookup at annexorbis.com/fmcsa opens on any phone, free and with no account. The apps are test builds on company devices, not in the app stores.

Six checks, one load

From the first call to the dock door.

AvailableThe recordPublic FMCSA records with dates
In testingThe driver’s sign-inText code, email code or passkey
ComingPre-assignmentEvidence from the driver’s phone
ComingCarrier of recordAnd a hold on offer, accept and dispatch
ComingELD signals ★Who picked up, and where the truck is
ComingAfter onboardingRecord changes and payee changes

Check the record

Start with the public record, dated to its source.

Look up any carrier, broker or freight forwarder in public FMCSA records and read the evidence on one page: authority by docket, insurance filings with effective and cancellation dates, official actions, inspections and crashes. Every source shows when it was published and when it was indexed.

Items to verify, never a score: a new registration, a recent authority grant, a pending cancellation, an out-of-service order, a stale source.
The registry phone number on file, so you call the company back on a number you found, not the one that called you.
The dated evidence as a JSON file or a printout, so what you saw stays with the day you saw it.
Out-of-service violation statistics nationwide, to read a carrier’s violations in context.

Public FMCSA lookup of carriers, brokers and forwarders, free and with no accountAvailable
Company research with items to verify and source datesAvailable
Dated evidence file (JSON) and printAvailable
Do-not-use list that warns in the carrier pickersIn testing
Follow a carrier, with an email when its record changesComing

Carrier vetting in depth Open the public FMCSA lookup

Insurance and financial filingsFuture or ended filings do not establish current coverage. Confirm policy scope and limits directly with the insurer.Cobalt Plains Casualty Co. · BIPD/PrimaryMC 9901458 · $1,000,000 · Listed in active/pending sourceEffective: Mar 1, 2026Cancellation: Oct 15, 2026The date behind “Items to verify”FMCSA source datasetCobalt Plains Casualty Co. · CargoMC 9901458 · $100,000 · Historical or general filing — verify current statusEffective: Mar 1, 2025Cancellation: Not establishedFMCSA source datasetBefore contracting or pickupCall an independently obtained registry contact to confirm the person and load. Verify insurance or surety directly, match the agreement and payee, and confirm driver, equipment, pickup instructions, and any last-minute changes.Open official SAFER snapshotOpen full public record

Dated evidence · USDOT 9900145JSON · reviewed as of Sep 19, 2026Saved

Illustration · fictional names and data

Know the driver

No shared truck login. A driver on ANNEX ORBIS is one named person with their own sign-in, joined to a carrier that approved them, so every log, inspection and message carries the driver who made it.

Three ways inA text code to a US or Canadian mobile number, a code by email, or a passkey. On a phone or tablet new to the account, a code goes to the driver’s email too.
Asked, then approvedIn the Android apps, drivers ask to join their carrier by USDOT and see its FMCSA standing first. Nothing of the carrier’s shows until the carrier approves them.
Company devicesPhones and tablets join with a one-use code an admin shows on the web, and each device can be limited to the people the carrier names.

Sign-in by email code or passkey on the webAvailable
Sign-in by text code to a mobile numberIn testing
Sign-in inside the phone and tablet appsIn testing
Drivers ask to join a carrier by USDOT in the Android apps; the carrier approvesIn testing

The carrier approves who joins it. That approval is the carrier’s own, and the pickup checks below build on it.

1Marcus asks to join by USDOT
2Ridgeline approves him

6:04Join your carrierEnter the USDOT number of the motor carrier you drive for. Your carrier approves you before you see their loads or logs.Carrier USDOT number9900145Look upTap your carrier to confirm it is the right one.RIDGELINE FREIGHT LLCConfirmedUSDOT 9900145 · MC 9901458Authorized to operateThis carrier uses Annex Orbis. Your request goes to the people there who add drivers.Ask to joinI am the carrier

RRidgeline FreightDrivers asking to join (1)Drivers who entered your USDOT number (9900145) in the Annex Orbis app. Approving makes them a member with the role you choose and gives them Routes. Until then they see nothing of yours.MRMarcus R.USDOT 9900145 · Asked today 6:05 AMWaitingApproveReject

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Pre-assignment

The driver proves it before the freight moves.

Before pickup, ask the carrier’s driver for exactly what this load needs: a live selfie, the licence, the DOT and MC markings on the truck, all four sides, the empty trailer, today’s pre-trip. The driver captures each item with the phone’s camera; you judge each one on its own, then decide the case.

ComingDrawn here as it will work for a broker and an outside carrier’s driver.

Pre-assignment for Larkspan FreightRequested as the BrokerReady for reviewComingCarrier being vettedRidgeline Freight LLC · USDOT 9900145DriverMarcus R. · Phone: (555) 010-0142ExpiresOct 9, 2026 · 1:30 PMRequirementsEach item is judged on its own; a decision on the whole case comes after.

A photo of the driver, taken nowApproved
The driver’s licenceApproved
The DOT and MC numbers on the truckApproved
The truck, all four sidesMarked to redoReason (shown to the driver)The driver’s side photo is cut off at the cab. Retake it with the whole truck in frame.
Inside the trailer, empty and cleanApproved
Today’s pre-trip inspectionSubmittedOpenApproveMark to redoReject

AgreementsNo re-brokering or co-loadingAcceptedDecide this caseApprove caseSend back for changesDecline caseApprove every required item first.

Rosa judges each item, then decides the case.

Marcus retakes the one photo that was sent back.

Invite the driverA member of the carrier, or a driver with no account yet, invited by phone or email.
Agreements firstUp to three, each with its own title and text. The driver accepts every required one before sending evidence.
Live camera onlyEvery photo comes from the phone’s camera at the time of asking, never from the gallery.
Each item on its ownApprove, mark to redo or reject with a reason. A resubmission asks only for what was sent back.
Broker or shipperOpen the case as the broker, or as the shipper checking who will arrive at its dock.

Illustration · fictional names and data

Carrier of record

The load knows its carrier, and waits for the check.

Every brokered load will carry its carrier of record: the company you tendered it to, by name, USDOT and MC. When an outside driver needs a pre-assignment, the load holds at offer, accept and dispatch until the case is approved.

Coming

The carrier of record is written on the load when the carrier accepts, and stays on its record.
Offer, accept and dispatch wait for an approved case, and the driver’s phone says why.
A carrier’s own drivers on its own loads are never asked.

Never on Drive

The check holds the load, never the driver’s duty status. Driving is recorded automatically while the truck moves; at any stop the driver can choose any status, Drive included.

L-2417Springfield, OH → Austin, TXBluebonnet Foods · pickup Oct 9, 2:00–3:00 PMComingRoute & stopsPre-assignmentDriver verificationDocumentsActivityPre-assignmentWhether this route’s driver has been asked to prove themselves before it moves.Carrier of recordRidgeline Freight LLC · USDOT 9900145 · MC 9901458DriverMarcus R. · member of Ridgeline FreightCasePA-0187 · Sent back for changes · 5 of 6 approvedHeld until the case is approvedOfferWaits for an approved caseAcceptWaits for an approved caseDispatchWaits for an approved case

Load offer · L-2417This load needs a completed pre-assignment check before you can accept it. Open Pre-assignment requests to finish it, then come back to accept.

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Only with the carrier’s ELD

When the truck at the dock isn’t the one you booked.

When the carrier runs ANNEX ORBIS, with its ELD, its drivers and its dispatch, your load will be checked against the carrier’s own records: who signed in to pick it up, and where the assigned truck’s ELD says it is. A mismatch becomes a card in your work queue, with the facts, for a person to act on.

★ Only possible because ANNEX ORBIS runs the carrier’s ELDComing

A driver from somewhere elseThe driver who signs in at pickup isn’t a member of the carrier you tendered to.
A truck somewhere elseThe assigned truck’s ELD places it far from the pickup it’s due at.
Facts, with timesEach card carries the sign-in, the ELD position and the time of each, so the call you make is on the record.

Signals raise a card for a person. They never change a driver’s log or duty status.

My workRosa Delgado · Larkspan FreightComing

Pickup check1:57 PMTakeThe pickup driver isn’t a member of Ridgeline FreightL-2417 · Springfield, OH → Austin, TXCarrier of recordRidgeline Freight LLC · USDOT 9900145Signed in at pickupA driver of another carrier · 1:56 PMAssigned driverMarcus R. · not signed in todayHold the loadCall the registry numberOpen the load
ELD position1:58 PMTakeTruck T-14’s ELD is about 110 mi from the pickupL-2417 · pickup window 2:00–3:00 PMAssigned truckTruck T-14 · plate RGF 2208ELD positionNear Indianapolis, IN · 1:58 PMPickupBluebonnet Foods · Springfield, OHHold the loadCall the registry numberOpen the load

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After onboarding

Carriers change. Their records will tell you.

A carrier that checked out in March can have a filing cancelled by October. Follow the carriers you use and get an email when a record changes. And when someone asks to change where a carrier is paid, the change waits for review.

Coming

Follow a carrier: identity, authority, insurance filing and out-of-service changes by emailComing
Continuous monitoring of your whole carrier list, sent immediately, daily or weeklyComing
Carrier packet: USDOT prefill, a code sent to the registry phone, cargo COI, payment details, agreementComing
Payee-change review on carrier bank detailsComing

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Status, plainly

Every verification capability, with its status.

Available is live in production. In testing is built and running, not yet proven with real customers. Coming is planned or partly built.

Check the record

Public FMCSA lookup of carriers, brokers and forwarders, free and with no accountAvailable
Company research: authority, insurance filings, official actions, items to verifyAvailable
Dated evidence file (JSON) and printAvailable
Out-of-service violation statisticsAvailable
Do-not-use list that warns in the carrier pickersIn testing
Follow a carrier, with email alerts when its record changesComing

Know the driver

Sign-in by email code or passkey on the webAvailable
Sign-in by text code to a US or Canadian mobile numberIn testing
Sign-in inside the phone and tablet appsIn testing
Drivers ask to join a carrier by USDOT in the Android apps; the carrier approvesIn testing
Company devices, and who may sign in on eachIn testing

Before the load moves

Pre-assignment invites by phone or email, with up to three agreementsComing
Driver evidence by live camera: selfie, licence, markings, the truck, the trailerComing
Per-item review by the broker or the shipperComing
A hold on offer, accept and dispatch, never on DriveComing
The carrier of record on every loadComing
A transaction record for each load, kept three yearsComing

While it moves, and after

Signal: the pickup driver isn’t a member of the tendered carrier ★Coming
Signal: the assigned truck’s ELD is far from the pickup ★Coming
Continuous monitoring of your carrier listComing
Carrier packet with a code sent to the registry phoneComing
Payee-change review on carrier bank detailsComing

Not offered

A safety or fraud score, by design
W-9 and TIN matching
Bank account verification
Carrier scorecards
Push notifications

FAQ

Questions brokers ask

Does a clean public record mean the carrier is safe to use?

It means the public record raised nothing to verify on the dates shown: registration, authority, insurance filings, official actions and inspections. It doesn’t tell you who is on the phone with you, or whether a filing covers this particular load. That’s why company research lists items to verify, shows the registry phone number on file and keeps every source date in view.

Do you score carriers?

No, by design. Company research lists findings to verify, such as a recent registration, a recent authority grant, a pending cancellation or an out-of-service order, each with its dates. You make the call, and the dated evidence file keeps what you saw with the date you saw it.

How current are the FMCSA records?

Every profile shows when each source was published and when it was indexed. The last full nationwide index was 2026-09-19. Before a consequential decision, the profile links to the official SAFER snapshot so you can check the current record.

Can I check an outside carrier’s driver before pickup today?

Today the check is yours, with the record in hand: research the carrier, call it back on the registry number on file, and match the driver, truck and markings at the dock. Pre-assignment is coming: with it, you’ll invite the driver by phone or email, the driver captures each item with the phone’s camera, and you approve item by item before the load is offered, accepted or dispatched.

Will a check ever stop a driver from driving?

No. Pre-assignment holds the load at offer, accept and dispatch, never the driver’s duty status. Driving is recorded automatically while the truck moves; at any stop the driver can choose any status, Drive included. The pickup signals raise a card for a person and never change a log.

Does the carrier have to be on ANNEX ORBIS?

Not for research: any carrier, broker or freight forwarder in public FMCSA records can be looked up, and the public lookup needs no account. Drivers who sign in as themselves belong to carriers that run ANNEX ORBIS, and the coming ELD signals need the carrier’s ANNEX ORBIS ELD. Pre-assignment is being built for both kinds of carrier, with an invite by phone or email for a driver who has no account.

Keep exploring

The rest of the broker platform

Check the carrier. Know the driver.

Tell us how you vet carriers today. We’ll run company research on carriers you use and walk you through pre-assignment and the pickup signals as they arrive.

Talk to us

Know the carrier. Know the driver.

The office checks on the web. The driver signs in on the phone.

From the first call to the dock door.

Start with the public record, dated to its source.

Every driver signs in as themselves.

The driver proves it before the freight moves.

The load knows its carrier, and waits for the check.

When the truck at the dock isn’t the one you booked.

Carriers change. Their records will tell you.

Every verification capability, with its status.

Check the record

Know the driver

Before the load moves

While it moves, and after

Not offered

Questions brokers ask

The rest of the broker platform

Check the carrier. Know the driver.