Annex OrbisOffice · E-signature
Send it out for signature. Keep the proof.
Place fields on your own PDF, or start from a carrier–broker agreement or rate confirmation. Signers go in the order you set. Every agreement comes back with an audit trail, a Certificate of Completion and a tamper-evident seal.
Illustration · fictional names and data
Where it works
Sent and signed in a browser, on a computer or a touch tablet.
Agreements live in Files in the web app. The apps keep your saved signature; they don’t send or sign agreements.
Status by device
- WebIn testingSend, track and sign. Signers type their name or use their saved signature; a computer can’t draw one.
- TabletIn testingIn the tablet’s browser, draw a signature by touch, or hand the tablet over for in-person signing. The tablet app has no Agreements.
- MobileIn testingDraw and save your signature and initials in the app, to use when you sign on a computer. Signing on a phone isn’t offered.
The tablet and mobile apps are test builds on company devices, not in any store.
Place fieldsIn testing
Put each field exactly where it goes.
Open a PDF from Files and place fields for each person. Every signer has a colour, so you see at a glance who fills in what.
- 13 kinds of field: signature, initials, date signed, name, text, checkbox, dropdown, attachment and more
- Suggested fields finds signature lines and labels like “Date”; nothing is added until you add it
- Undo, align, and Preview as signer before anything goes out
- Up to 10 PDFs combined into one, and Office files turned into a PDF copy
In testingThe field editorIllustration · fictional names and data
Starters and templatesIn testing
Start from freight paperwork, not a blank page.
Four starters copy into your Files as a document to edit and a template to reuse. Save any agreement as a template, then send it to many people from one spreadsheet.
- Carrier–broker agreement and freight rate confirmation: the broker signs, then the carrier
- An offer letter for new hires, and a mutual NDA between two companies
- Send to many from a CSV: you see every row first, and a bad row never stops the rest
- Web forms: a public link where someone confirms their email, then signs a template
Starters are general wording with [bracketed] placeholders. Edit them and have them reviewed for your situation before you send them.
In testingStarters and Send to manyIllustration · fictional names and data
Order and remindersIn testing
Each signer is invited when it’s their turn.
Choose “In order, one after another” or “All at once”. Reminders go only to whoever’s turn it is, on weekdays between 9 AM and 5 PM in their own time zone, and never after the deadline.
- A role for each person: Signer, Approver or Receives a copy
- Signing for a company: the signer gives its name and their title
- Before the document opens: an access code you share separately, or a code by text message
- Send now, or pick a day and time to send it later
Signing links go by email, so every recipient needs an email address. Text message codes need your company’s own texting number.
In testingRequest signatures and a reminderIllustration · fictional names and data
The signer’s sideIn testing
Type it at a desk. Draw it on a tablet.
The signing page walks each person through the fields that are theirs. First they read and accept the consent, which is kept with its version. On a computer they type their name, or use the signature saved on their Annex Orbis account. In a touch tablet’s browser they can draw it with a finger or a stylus.
- A guide steps through each required field and counts what’s left
- Decline, hand it to someone else, or ask the sender a question
- No account needed: the link arrives by email
- Verified ID, when you ask for it: the signer shows a government photo ID and takes a live selfie before the document opens
- Signer pages in English and Spanish; the Spanish wording is still in legal review, and emails stay in English
Signing on a phone isn’t offered. A link opened in a phone’s browser can’t be signed there; the signer opens the same link on a computer or a tablet.
In testingSigning on a computer and in a tablet’s browserIllustration · fictional names and data
In personIn testing
Sign at orientation, on the office tablet.
A new driver signs the offer letter on your signed-in tablet, as themselves. Then the tablet comes back to you to confirm you were there and which ID you checked.
- Hand this device to Luis OrtegaHe reads, agrees and signs here. Only someone whose turn it is can sign in person.
- Signing in person with Sofia MarinA banner shows who is hosting and the time left.
- Hand the device backThe host attests with the ID they checked. If they can’t, they say why, and the signature stays.
Drawing needs a touch tablet’s browser. This isn’t notarization: documents that must be notarized get a warning, and signing here doesn’t include a notary.
In testingIn-person signing in a tablet’s browserIllustration · fictional names and data
The recordIn testing
Every agreement keeps its own proof.
Each step lands on a hash-chained audit trail. When everyone has signed, the PDF is sealed and filed with a Certificate of Completion, and anyone can check a copy on the public Verify page.
Audit trail
Every view, consent and signature in order, with time, IP address and device. Each entry is chained to the one before, so a removed or changed entry breaks the chain.
Certificate of Completion
Who signed, how they confirmed who they are, the consent they accepted, and fingerprints of the original and the signed PDF.
Tamper-evident seal
The signed PDF carries a seal that makes a later change detectable. It’s our own self-issued seal, with no trusted timestamp, so some PDF readers call it untrusted.
Verify page
Anyone can choose a PDF. Its fingerprint is worked out in their browser, and only that is sent to check.
In testingCertificate of Completion and the Verify pageIllustration · fictional names and data
The Verify page checks a file against Annex Orbis’s records. It doesn’t prove who someone is.
Where a signed agreement goes next
- FilesIn testingThe signed PDF is filed with the original, as a new version or a copy beside it, along with its certificate.
- WorkIn testingTeammates get a “Waiting for your signature” card, and the sender hears when it’s signed, declined or expired.
- PeopleIn testingHiring packets go out as agreements in your company’s name. The I-9 is left out of them.
- DispatchIn testingAttach the signed rate confirmation to the load’s documents. Coming: a tender confirmed only once its rate confirmation is signed by everyone.
Status, plainly
Built and running, still in testing.
Available is live in production. In testing is built and running, not yet proven with real customers. Coming is planned or partly built.
Prepare and send
- Fields on your own PDF, an Office file, or up to 10 PDFs combinedIn testing
- Starters: carrier–broker agreement, rate confirmation, offer letter, mutual NDAIn testing
- Templates, and Send to many from a CSVIn testing
- Web forms that sign a template from a public linkIn testing
- Send later, deadlines and company-wide eSign settingsIn testing
Order and reminders
- Signing order: in order, or all at onceIn testing
- Roles: Signer, Approver, Receives a copyIn testing
- Reminders on weekdays, 9 AM–5 PM in the recipient’s time zoneIn testing
- Access code or text message code before the document opensIn testing
- Verified ID: a government photo ID and a live selfie, checked before the document opensIn testing
Signing
- Type a signature, or use your saved one, on a computerIn testing
- Draw a signature by touch in a tablet’s browserIn testing
- In-person signing with the host’s attestationIn testing
- Save your signature and initials in the mobile or tablet appIn testing
- Signer pages in English and SpanishIn testing
- Decline, hand off, or ask the sender a questionIn testing
The record
- Hash-chained audit trailIn testing
- Certificate of Completion with every agreementIn testing
- Tamper-evident seal on the signed PDFIn testing
- Public Verify pageIn testing
- Monthly re-check of each signed PDF’s sealIn testing
- Counsel review of the consent and signing statementsComing
Not offered
- Signing on a phone
- Drawing a signature on a computer
- Agreements in the tablet and mobile apps
- Signing links by text message
- A trusted third-party certificate or timestamp
- Notarization
- I-9 forms
FAQ
Questions about e-signature
Will a signature from here hold up?
We don’t promise that, and counsel hasn’t finished reviewing the consent wording. What each agreement keeps is the record: the consent the signer accepted and its version, every view and signature with time, IP address and device, and a sealed PDF that shows any later change. For documents that matter, ask your own counsel.
Can drivers sign on their phones?
Not today. Signing works in a browser on a computer or a touch tablet. A driver with an Annex Orbis account can draw and save their signature in the mobile app, then use it when they sign on a computer. The apps are test builds on company devices, not in any store.
Does the other side need an account?
No. They get a link by email and sign in a browser on a computer or tablet. You can also ask for an access code you give them separately, or a code by text message if your company has its own texting number. Every recipient needs an email address; links aren’t sent by text message.
Can we confirm who actually signed?
Yes, with Verified ID. Choose it when you send, and each signer takes a photo of their government-issued photo ID and a live selfie before the document opens. The name on the ID has to match the name you entered. An identity verification provider runs the check and keeps the ID and the photos; we keep only the result, and the other people on the agreement see only that the identity was verified. It works in a browser on a computer or a tablet; on a computer without a camera, the signer finishes on their phone.
Can we use our own rate confirmations and contracts?
Yes. Choose the PDF from Files and place the fields; Suggested fields picks up signature lines and labels like “Date”. The four starters are general wording with [bracketed] placeholders. Edit them and have them reviewed before you send them.
What can’t be signed here?
You pick the document type when you send. Wills, family-law and court documents, negotiable instruments and papers that must travel with hazardous materials are blocked: use paper. Documents that must be notarized, or that are filed with FMCSA or another agency, get a warning to check their rules first. Signing here isn’t built for Form I-9, so hiring packets leave the I-9 out.
What does “In testing” mean for e-signature?
Every part on this page is built and running on our servers. No agreement has been sent, signed and completed in production yet. The first completed agreement and counsel’s review of the consent wording come before anything here is marked Available.
Keep exploring
The rest of the office suite
- PhoneYour business line in the browser: place and answer calls, with a call log for the office.
- EmailCompany mailboxes and shared inboxes like dispatch@, with per-person access.
- TextsTexts from the company number, with consent and quiet hours checked before every send.
- MeetingsMeetings in the browser on a computer or tablet, with the host admitting each person.
- ChatChannels for the office and the field, with guest links when you need them.
- FilesOne shared drive for rate cons, permits and contracts, with folders and sharing roles.
- VaultSealed folders for named key holders, and how each company’s data is kept apart.
- AccountingA bank feed, a review queue, the ledger and core reports on the same sign-in.
- CRMOne record per customer, with the customer’s email filed onto it.
- WorkOne queue for everything that needs a person, with an owner on each card.
- PeopleHiring, credentials, time clock and leave for the whole team.
Send the next agreement from where you keep it.
Tell us what your office signs today, from rate confirmations to offer letters. We’ll walk through it with you on a test agreement.
Talk to us