Annex OrbisOffice · Accounting
Books kept by checking, not by typing.
Connect the company bank once. New transactions arrive in a review queue, usually with a proposed account and the reason for it, and someone on your team accepts each one or leaves it out. A double-entry ledger and the reports your CPA asks for sit underneath.
Illustration · fictional names and data
Where it works
The books on the web. The daily checks in the apps.
Everything starts on a computer, where you connect the bank. The tablet and mobile apps carry the everyday parts: review, payments received, bill approvals and receipts.
By device, today
- WebAvailableBank feed, review queue, ledger and reports. Connect a bank here, from a computer.
- TabletIn testingReview lines, record a payment, approve bills, photograph receipts, read the P&L. Bank linking stays on a computer.
- MobileIn testingThe same Money app at phone width. A phone’s browser can’t open the workspace, so use the app.
The tablet and mobile apps are test builds on company devices, not in any app store.
Bank feed and review
Every new bank line waits for a person.
Connect the company’s bank accounts through Plaid, from a computer. New transactions sync into Review, usually with a proposed account. Someone on your team accepts each one or excludes what isn’t business.
AvailableBank feed through Plaid and the review queue
In testingPosting from the queue, split, undo, rules and bank-file import
Illustration · fictional names and data
Lines arrive on their own
The bank reports something new and the sync runs. No statements to export, no retyping.
A proposed account, with its reason
A rule you wrote, how the same merchant was filed before, or a transfer between your own accounts. The bank’s category is only a hint.
A person decides
Accept posts the line to the account shown. Exclude keeps it out of the books. Split it, undo it, or ask the owner when it isn’t clear.
Ledger and reports
Double-entry books, and the reports your CPA asks for.
Start from a chart of accounts made for your kind of business, then change it to fit. Every entry balances before it saves. A correction posts as a reversal, so nothing is erased.
Starting charts
- Service
- Trades
- Freight
- Professional
Reports
- Profit and loss
- Balance sheet
- Cash flow
- Trial balance
- A/R and A/P aging
- General ledger
- Income by customer
- Expenses by category
Cash or accrual basis · your fiscal year · every report as PDF or CSV
AvailableLedger, chart of accounts and reports
| Account | Sep 2026 | Aug 2026 |
|---|---|---|
| Sales | 148,620.00 | 139,410.00 |
| Cost of sales | (82,310.00) | (78,950.00) |
| Gross profit | 66,310.00 | 60,460.00 |
| Wages | (28,400.00) | (28,400.00) |
| Rent | (4,200.00) | (4,200.00) |
| Insurance | (918.00) | (918.00) |
| Other expenses | (6,742.60) | (7,105.30) |
| Net income | 26,049.40 | 19,836.70 |
| Account | Sep 30 | Aug 31 |
|---|---|---|
| Checking ··4821 | 84,210.55 | 76,904.10 |
| Savings ··2290 | 40,000.00 | 35,000.00 |
| Accounts receivable | 22,640.00 | 20,115.00 |
| Total assets | 146,850.55 | 132,019.10 |
| Accounts payable | 9,118.75 | 8,240.00 |
| Card ··7730 | 3,402.18 | 2,911.45 |
| Total liabilities | 12,520.93 | 11,151.45 |
| Equity | 134,329.62 | 120,867.65 |
| Customer | Current | Overdue |
|---|---|---|
| Cedar Hill Market | 8,420.00 | — |
| Juniper Street Grocers | 5,310.00 | 1,966.00 |
| Larkspur Cafe | 2,980.00 | 1,284.00 |
| Delgado Catering | — | 2,680.00 |
| Total | 16,710.00 | 5,930.00 |
Illustration · fictional names and data
Invoices
Bill customers from the same books.
Write an invoice and issue it. It’s numbered, locked and posted to receivables, its PDF is filed in Files, and each person you send it to gets a private link.
- Reminders before and after the due date, with an opt-out per customer
- Recurring invoices: review each one first, send on schedule, or only when you ask
- Credit notes, refunds, write-offs and customer statements
- Record a check, bank transfer or cash payment when it arrives
Quotes, sales orders and purchase orders are in testing too.
In testingInvoices, reminders, recurring invoices and recorded payments
ComingCustomers paying an invoice by card or ACH
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Bills and receipts
Spending gets an OK and a receipt.
Enter a vendor bill with its PDF or photo. Bills at or above the amount you set wait for the owner’s approval, and whoever enters a bill can’t approve it. Each receipt stays with the books: a person types its vendor, date, total and tax, then matches it to its bank line.
Entered by Rosa DelgadoIn testingBills with approvals, receipts by camera or file, matching
ComingReading a receipt’s details for you (OCR)
Illustration · fictional names and data
Tablet and mobile apps
The everyday checks, away from the desk.
The Money app on a tablet and a phone covers what an owner does between other work. Setup and month-end stay on the web.
In the apps
- Review bank lines: accept, choose a category or exclude
- Record a payment you already received
- Approve or reject a bill, with a reason
- Photograph a receipt, up to 10 MB
- Profit and loss and the balance sheet
On the web
- Connect a bank, from a computer
- Write, issue and send invoices
- Enter and pay bills
- Reconcile and close the month
- Taxes, budgets and the QuickBooks move
Test builds on company devices, not in any app store. A closed month reads “Reopen it on the web.”
In testingMoney in the tablet and mobile apps
Illustration · fictional names and data
Month-end and tax time
Close the month. Hand your CPA clean worksheets.
Reconcile each account to its statement, work the checklist, sign off and close. Closing with items still open needs a written reason. Moving from QuickBooks is a guided, one-time import.
In testingReconcile and close, tax worksheets, the QuickBooks move, budgets, more companies, the bookkeeper role
Illustration · fictional names and data
- In testing
An outside bookkeeper
Make someone the bookkeeper and choose who gets the review cards. They sign in as themselves, never as the owner.
- In testing
Budgets
A plan per account per month, or last year’s numbers up or down by a percentage. Track each month against it.
- In testing
More than one company
Each company keeps its own books, one switch away. Mark a bank line as owed by or to another of your companies, and that company gets a review card. There are no combined statements.
Status, plainly
What’s live, what’s in testing, what’s next
Available is live in production. In testing is built and running, not yet proven with real companies’ books. Coming is planned or partly built.
Bank and books
- Bank feed through Plaid, connected from a computerAvailable
- Review queue: each new line with a proposed account and its reasonAvailable
- Double-entry ledger with a chart of accountsAvailable
- Money overview: cash at the bank and in the books, what’s owedAvailable
- Profit and loss, balance sheet, cash flow, aging, general ledgerAvailable
- Posting from the queue: accept, exclude, split, undoIn testing
- Bank rules, and CSV, OFX or QFX import for a bank that won’t connectIn testing
Getting paid
- Invoices with a PDF in Files, a private link and remindersIn testing
- Recurring invoices, credit notes and customer statementsIn testing
- Recording a payment receivedIn testing
- Quotes and sales ordersIn testing
- Customers paying an invoice by card or ACHComing
Spending
- Bills with approval rulesIn testing
- Purchase ordersIn testing
- Receipts by camera or file, matched to a bank lineIn testing
- Reading a receipt’s details for you (OCR)Coming
Month-end and year-end
- Reconcile and month-end closeIn testing
- 1099, W-9 and tax-line worksheets for your CPAIn testing
- Budgets, tracked month by monthIn testing
- Moving from QuickBooks, a one-time importIn testing
People and companies
- An outside bookkeeper roleIn testing
- Multiple companies, each with its own booksIn testing
Tablet and mobile apps
- Review, record a payment, approve billsIn testing
- Receipts by camera, P&L and balance sheetIn testing
Not offered
- Payroll processing
- QuickBooks sync
- Factoring
- Filing 1099s or tax returns
- Combined statements across companies
FAQ
Questions about the books
Does it categorize transactions on its own?
Not unless an owner chooses it. Each new bank line arrives with a proposed account and the reason for it, such as a rule you wrote or how you filed the same merchant before. A person accepts it, chooses another account, or leaves it out of the books. A bank rule only suggests, unless an owner turns on posting without review for that one rule (in testing).
Which banks can I connect?
Bank feeds connect through Plaid, from a computer. Connection is proven with one business bank so far, so tell us which bank you use and we’ll check it with you. A bank that won’t connect can still come in as a CSV, OFX or QFX file (in testing).
Can I keep using QuickBooks alongside it?
There’s no QuickBooks sync. Moving over is a one-time guided import from QuickBooks export files: accounts, trial balance, open invoices and bills, customers and vendors. Nothing saves until debits equal credits and the open items tie. The move is in testing.
Can customers pay an invoice online?
Not yet. Card and ACH payment is coming. Today the customer’s link shows the invoice and its PDF, and asks the customer to pay by bank transfer or to contact you to arrange payment. You record the payment when it arrives.
Do you handle payroll or file taxes?
No. Payroll stays with your payroll provider, and a pay-run journal from it can be imported so it lands in the books (in testing). The tax pages are worksheets for you or your preparer. Nothing is filed from here.
Can my outside bookkeeper work in the books?
Yes, in testing. Make them the bookkeeper and choose who gets the review cards. They sign in as themselves, so every change carries their name.
Keep exploring
The rest of the office suite
- PhoneYour business line in the browser: place and answer calls, with a call log for the office.
- EmailCompany mailboxes and shared inboxes like dispatch@, with per-person access.
- TextsTexts from the company number, with consent and quiet hours checked before every send.
- MeetingsMeetings in the browser on a computer or tablet, with the host admitting each person.
- ChatChannels for the office and the field, with guest links when you need them.
- FilesOne shared drive for rate cons, permits and contracts, with folders and sharing roles.
- VaultSealed folders for named key holders, and how each company’s data is kept apart.
- E-signatureSend it, sign it and keep a tamper-evident record, with signing order, reminders and Verified ID.
- CRMOne record per customer, with the customer’s email filed onto it.
- WorkOne queue for everything that needs a person, with an owner on each card.
- PeopleHiring, credentials, time clock and leave for the whole team.
Bring the books you keep today.
Tell us how your office keeps its books now. We’ll walk through the bank feed, the review queue and the reports with you, and say plainly what’s still in testing.
Talk to us